Office event has Teams link in description, no join button

Question

Office event has Teams link in description, no join button

Muench, Joe 0

I regularly book meetings between two organizations that need to have separate calendar invites that both use the same Teams meeting link (multiple organizations, but only one can reserve rooms onsite). I've found when I create the second meeting and try to copy the Teams link to the second calendar invite, that calendar event does not have the "Join" button on the calendar.

If I copy all of the Teams info over, the meeting toggles the "Teams" switch off, and will not let me toggle it back on. If I copy over only the Teams link (not the phone info), it will let me toggle on the "Teams" switch, but it will create a new Teams meeting, not use the one in the description.

Is there anyway to copy an existing Team link into an Outlook meeting and get the "Join" button to appear?

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Answer 1

Kai-L 20,635 Microsoft External Staff Moderator

Dear Joe,

The behavior you're seeing is expected. The Join button only appears on the calendar event where the Teams meeting was created, and on invitations sent from that event. Pasting a Teams link into another event adds a clickable link but doesn't connect that event to the meeting. That's also why turning on the Teams toggle creates a new meeting with a different link.

To make the Join button appear for everyone, I suggest the following:

One invitation for everyone: Have the organization that books the room create the Teams meeting and invite all attendees, including the other organization. Everyone who receives that invitation will see the Join button.
If separate invitations are required: Keep the Teams toggle off on the second event and paste the original link into both the description and the Location field. Attendees won't see a Join button, but they can join from the link in the same meeting.

I hope this information helps clarify the situation and provides you with workable solutions. Should you have any further questions or need additional assistance, please don't hesitate to reach out. I'm always happy to help. Have a wonderful day!

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Kai-L 20,635 Reputation points Microsoft External Staff Moderator

2026-10-23T20:00:57.9366667+00:00

Dear Joe,

It has been a while and I am writing to see how things are going with this issue. If there’s anything else I can assist you with or if you need further clarification, please don’t hesitate to let me know, I’m here to help. Looking forward to hearing from you. Wishing you a great day ahead!
Muench, Joe 0 Reputation points

2026-10-23T20:44:01.52+00:00

This did somewhat solve my issue.

Although it doesn't add the Join button in Outlook, adding the teams URL into the location did add the Join button to the touchpads we are using in our meeting rooms, which was the real issue I was having.
Kai-L 20,635 Reputation points Microsoft External Staff Moderator

2026-10-23T21:07:15.0166667+00:00

Dear Joe,

Thank you for your update. I’m glad I could provide helpful information to resolve this issue. If you have any further questions or need additional assistance down the road, feel free to post back. Not only I, but other professionals in the forum are always here to help. Thank you again for being a valued member of the Q&A community and I wish you all the best!