How to adjust the displayed hours view in calander, week and work week view.

RoseGiudicessi 0 Reputation points
2026-05-13T22:49:22.18+00:00

I know how set my hours to grey out the other hours of the day, I know how to change the time scale, I want the greyed out hours to not be displayed at all. I want a setting than allows me to only display the hours i am working so for example - 7:30am - 4:30pm.

is this an availble option and if not why?

Outlook | Windows | New Outlook for Windows | For business

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  1. AI answer

    2026-05-13T22:49:31.6966667+00:00

    In new Outlook for Windows, only the working hours can be highlighted (non‑working hours greyed out); they cannot be completely hidden so that only 7:30 AM–4:30 PM are shown. The calendar views (Day, Work Week, Week, Month) always display the full day, with your work hours visually distinguished but not removed.

    To adjust what is possible in new Outlook:

    1. Go to Calendar.
    2. Open View > Calendar settings.
    3. Under Work hours and location, set your work days and work hours (for example, 7:30 AM–4:30 PM).

    This will grey out non‑working hours and use them in scheduling logic, but there is no option in new Outlook to hide non‑working hours entirely. The product currently does not expose a setting to limit the visible time range to only working hours.

    References:

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  2. Sophie N 18,175 Reputation points Microsoft External Staff Moderator
    2026-05-14T00:11:11.63+00:00

    Dear @RoseGiudicessi,

    I completely understand your preference for a cleaner, more focused calendar view. Having the ability to hide non-working hours would certainly reduce visual clutter and help you focus entirely on your 7:30 am – 4:30 pm schedule. Your feedback on this is incredibly valid from a productivity standpoint.

    I have looked into this for you, and currently, Outlook does not have a native setting to completely hide or "crop" non-working hours from the view.

    The reason for this design is primarily to maintain a consistent 24-hour vertical scale. If the calendar were to "jump" from 4:30 pm one day to 7:30 am the next, it could lead to confusion regarding the actual duration of events or cause users to miss reminders and "Out of Office" appointments that might occur during those hidden gaps.

    Because your workflow would benefit so much from this, I strongly encourage you to share your specific use case with our engineering team. User feedback is the primary driver for design changes in Microsoft 365.

    How to raise your feedback:

    1. Visit the Microsoft Feedback Portal
    2. Search for "Hide non-working hours" if you see a similar post, please upvote it.
    3. If not, click "Send Feedback" and describe how this feature would improve your daily efficiency.

    As a community moderator, I don't have the direct ability to change the software's design, but I can ensure you are guided to the right channel where the product developers will see your request.

    I sincerely appreciate your input and your patience as Outlook continues to evolve. Thank you for helping Microsoft's product development team improve our products for everyone.

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