Can Purview notify the relevant data stewards that there is a new asset to add metadata to?

Question

Can Purview notify the relevant data stewards that there is a new asset to add metadata to?

Francesco Castellani 100

Given the following scenario:

Purview executes a new scan of an existing data source
Purview finds, for example, a new column
This column, in terms of metadata, only has column name and data types, but lacks all the rest of the metadata

Questions:

(1) Does Purview notify the relevant data stewards or owners that this new asset sits without metadata?

(2) If not, how is it possible to do so? Do I need, for example, an Azure Function that checks, periodically, which new assets have been added to Purview and notify the domain stewards?

Venkat Reddy Navari 5,840 Reputation points Microsoft External Staff Moderator

2025-04-09T13:38:31.3733333+00:00

@Francesco Castellani We haven’t heard from you on the last response and was just checking back to see if you have a resolution yet. In case if you have any resolution please do share that same with the community as it can be helpful to others. Otherwise, will respond with more details and we will try to help.
Venkat Reddy Navari 5,840 Reputation points Microsoft External Staff Moderator

2025-04-10T09:17:37.2533333+00:00

@Francesco Castellani Following up to see if the below answer was helpful. If this answers your query, do click Accept Answer and Yes for was this answer helpful. And, if you have any further query do let us know.

Answer accepted by question author

0 additional answers

Your answer

Venkat Reddy Navari 5,840 Reputation points Microsoft External Staff Moderator

2025-04-09T13:38:31.3733333+00:00

@Francesco Castellani We haven’t heard from you on the last response and was just checking back to see if you have a resolution yet. In case if you have any resolution please do share that same with the community as it can be helpful to others. Otherwise, will respond with more details and we will try to help.
Venkat Reddy Navari 5,840 Reputation points Microsoft External Staff Moderator

2025-04-10T09:17:37.2533333+00:00

@Francesco Castellani Following up to see if the below answer was helpful. If this answers your query, do click Accept Answer and Yes for was this answer helpful. And, if you have any further query do let us know.

Answer 1

Hi @Francesco Castellani

(1) Does Purview notify the relevant data stewards or owners that this new asset sits without metadata?

Microsoft Purview does not natively send notifications to data stewards when a new asset or column is discovered that lacks metadata. The scanning process will update the catalog, but it won’t automatically trigger alerts or tasks for users.

(2) If not, how is it possible to do so? Do I need, for example, an Azure Function that checks, periodically, which new assets have been added to Purview and notify the domain stewards?

Here's a common approach:

Azure Function + Purview REST API: Create an Azure Function that uses the Purview REST API to periodically:
- Query for recently added or updated assets.
- Check if required metadata fields (like description, glossary terms, classifications, etc.) are missing.
- Send notifications (via email, Teams, or other platforms) to the relevant data stewards. You could base stewardship assignment on asset ownership, tags, or a mapping table.
Logic Apps or Power Automate: If you're looking for a more low-code solution, Power Automate can be integrated with the API as well, and used to send out alerts when gaps are found.
Integration with Microsoft Purview Workflow (Preview): Microsoft is also rolling out a workflow feature (in preview) that allows you to define business processes (like requesting metadata completion) and assign tasks. While it may not fully automate detection of incomplete metadata yet, it's worth keeping an eye on.

I hope this information helps. Please do let us know if you have any further queries.

Kindly consider upvoting the comment if the information provided is helpful. This can assist other community members in resolving similar issues.