set up automatic recording for some users so meeting start recording automaticaly without manual touch

Hi @Youssef Enjri
The policy/template routes won't get you there without organizer action, i do not believe even sensitive labels would help. But there is a way to do this, I understand you do not want an 3rd Party option, I am not sure of the reasons and I am not going to argue with you on that front either.

But if you ever change your mind, full disclosure: I built a tool that does exactly the above, i've faced this problem with most of my clients and I am tried of waiting on Microsoft to give a simple feature that has been requested so many times, I built GrayFour AutoRecord (grayfour.com). You scope it to Entra groups, exclude individuals, and set how often it checks (every 15 minutes up to once a day). It runs a dry run before changing anything so you can see exactly what will happen. Recordings stay in your own OneDrive/SharePoint as normal, and it doesn't pull them anywhere else or has access to those recording, so you'd still use Graph for the export to SharePoint you described, I've ensured privacy first, we don't even log meeting names only Meeting ID's. Do check it out and shoot us an email if you have any further questions.

Hi Team,

Any update about the following question:

"I wanted to ask is regarding outlook meetings creation, can we also add the templates or labels to outlook when creating a teams meeting on it and what is the best way in order to set up the auto recording on meetings booked via outlook (aware that we would need to add the manual step of choosing either template or label) ?"

Thanks

Hi Youssef,

Thank you for your response. I would like to clarify the following:

When you configure a Sensitivity Label and assign that label to a Teams meeting during the meeting creation process, the meeting can have specific settings enforced, such as Recording and Transcription.

However, this does not mean that Recording and Transcription will be enabled automatically by default for all Teams meetings. Similar to using Meeting Templates, you must still manually apply the Sensitivity Label when creating a Teams meeting. This is comparable to manually selecting a Meeting Template before scheduling a meeting.

If you have any questions or need further assistance, please feel free to share them in the comments on this post so I can continue to support you.

I look forward to continuing the conversation.

Hi Youssef,

Welcome to the Microsoft Q&A forum.

Based on your description, I understand that you would like meetings to automatically start recording and generating a transcript as soon as the meeting begins. Afterward, this data will be stored in SharePoint.

At this time, there is no policy available that can enforce all Microsoft Teams meetings to automatically enable recording and transcription.

Instead, to automatically enable recording and transcription, you need to create a Meeting Template in Microsoft Teams.

Once the template has been created, the meeting organizer must use that template when scheduling a meeting so that recording and transcription are automatically enabled.

To assign a Meeting Template to users, those users must have a Teams Premium license, which aligns with the information you mentioned in your post.

To create a Teams Meeting Template, follow these steps:

1. In the Teams Admin Center, expand Meetings and select Meeting templates.
2. Select Add.
3. Enter a name and description for the template. The name and description will be truncated after 40 characters when displayed in Teams; however, users can still view the full text by hovering over it.
4. Select the options that you want to apply to the template (refer to the official documentation for details about each option).
5. If you want to prevent meeting organizers from changing an option, select the option and choose Lock.
6. If you want to hide an option from meeting organizers, select the option and choose Hide.
7. Select Save to save the configuration.

After creating the template, it may take up to 24 hours for users to see it in Teams.

If you modify the settings of an existing template, the changes will apply to:

• New meetings scheduled using that template.
• Meetings that were previously scheduled using the same template.

After creating the template, assign it to the users who will be using it.

You can refer to the official Microsoft documentation at the link below:

IT admins - Create a custom meeting template in Microsoft Teams - Microsoft Teams | Microsoft Learn…

Additionally, after the meeting has ended, you can use Microsoft Graph to retrieve meeting-related information, including recordings and transcripts. You can refer to the official Microsoft Graph documentation at the link below:

Fetch Meeting Transcripts & Recordings - Teams | Microsoft Learn

 I hope this information is helpful.

If you have any questions or need further assistance, please feel free to share them in the comments on this post so I can continue to support you.

I look forward to continuing the conversation.

If the answer is helpful, please click "Yes" and kindly upvote it.

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