Meeting invite I sent is not on my calendar

Randi Brooke Osorio 26

I sent a teams meeting request to multiple people but it is not showing on my calendar and when someone accepts the invite, the response states as follows: We couldn't find this meeting in the calendar. It may have been moved or deleted.

I have resent the invite, but now all parties have two meeting on their calendars.

I tried looking in deleted folder and restored the one that said it was deleted (even though I never deleted it) but it has not been restored on my calendar.

Can someone please assist?

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Yuki Sun-MSFT 41,456 Reputation points Moderator

2022-01-18T06:59:32.44+00:00

Hi @Randi Brooke Osorio ,

I am writing to see how everything is going on with this thread. Feel free to post back if the provided suggestion is helpful or if you need any further assistance.
Randi Brooke Osorio 26 Reputation points

2022-01-18T18:30:58.02+00:00

I was not able to locate the invite. I advised all parties to delete.
Yuki Sun-MSFT 41,456 Reputation points Moderator

2022-01-19T02:27:54.71+00:00

Hi @Randi Brooke Osorio ,

Thanks for sharing the update with us. And hopefully this issue won't come back any more.
Satish, Premith 11 Reputation points

2022-04-27T13:19:32.973+00:00

This issue still persists. I'd appreciate some suggestions.
Sumit Chaturvedi 6 Reputation points

2022-06-22T09:47:49.447+00:00

Any update on this? None of the recommendations works.
Anonymous

2022-09-15T12:48:24.797+00:00

Same issue just happened to me. My own recurring meeting is not showing up on my calendar, though it still exists on the calendar's of my distribution list. When one of them forwards me my own invite, I get a similar message as others: "As the meeting organizer, you do not need to respond". There is no "accept" option...and meeting still does not show up. And it's not in my deleted folder (again, didn't delete it). I send and receive dozens of meeting notices each day and have never had this issue. Rebooting doesn't fix the issue...and it is the same when viewing on my phone rather than laptop. Not in Teams calendar either. I'm hoping I can still call in, as well as my attendees.
Angus McCrum 0 Reputation points

2026-10-28T14:39:48.1066667+00:00

I've just arranged a Teams meeting with an attendee (correct email address). Clicked send. It appeared on the calendar for 1s then disappeared! Not in Outlook calendar. Not in Teams calendar. Not in sent; not in deleted. Just vanished. Not the first time this has happened. I've redone the meeting with no attendee, and manually sent the link. The calendar invite is still in the calendar. I can breathe! Though the recipient now may have *2 invitations from me....

7 answers

Gentile, Matthew 1 Reputation point

2022-02-01T15:43:00.037+00:00

I've had this issue occur about three times over the past year now and have been unable to pinpoint the cause or a resolution aside from emailing the attendees, explaining what's happening, and ask them to delete the invite then having to resend for the revised time. Very frustrating. I've tried having the attendee send me the invite as an .ics and adding back to my calendar and also just having them forward it to me. I can get the meeting invite to then re-appear on my calendar, but Outlook doesn't recognize me as the Organizer, so I'm unable to cancel it. Very strange.

I also just tried the recommendation offered by @Yuki Sun-MSFT by dragging/dropping the invite from my Sent items folder and a dialogue box pops up that says "As the meeting organizer you don't need to send a response." yet as the meeting organizer I can't edit/delete/cancel the meeting either. It shows on my calendar as if I'm a regular attendee after having re-added it.

I sent from my desktop client and have sent dozens if not hundreds of other meeting invites in the same time period that haven't exhibited this issue.
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Satish, Premith 11 Reputation points

2022-04-27T13:23:58.81+00:00

Tried the recommendation as well. Its the same experience with me. Cant figure out the solution.
Yuki Sun-MSFT 41,456 Reputation points Moderator

2022-01-13T04:40:57.213+00:00
Hi @Randi Brooke Osorio ,

Has this issue occurred to other meeting requests or this is the only meeting affected?
Was the meeting request sent out from your Outllook desktop client?

I tried looking in deleted folder and restored the one that said it was deleted (even though I never deleted it) but it has not been restored on my calendar.

May I know how did you attempt to restore the item? If the steps below haven't been tried, I'd suggest having a go and see if it can work:
1. Find the meeting item in the Deleted Items folder.
2. Try dragging and dropping the meeting to the Calendar icon on the bottom of the left side. If this can work, they you would be able to delete and cancel the problematic meeting from the calendar.
If the above doesn't work, you may try requestt one of the attendees to send the original meeting back to you as an ICS file (Open the meeting on their end, File > Save As.). Then you you can try to import the ICS into your calendar and see if it can allow you to send a cancellation.

Should the issue persists and assuming currently only this particular meeting is affected for some unknown reason, personally I'd recommend sending an email to the attendees to explain the situation and ask them to manually delete the problematic meeting from their calendars.

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jdhig 1 Reputation point

2022-06-22T13:32:09.823+00:00

I have not found any of the suggested solutions to work. I need to delete the original meeting and used the replacement meeting sent out. Simply asking the invitees to delete or ignore is not acceptable.

Ferrari Jablonskis, Bianca 0 Reputation points

2024-03-05T16:41:11.2733333+00:00

It took me 48 hours to get into your comment and it was the only way I could solved it.
Thank you for that!!!
After I got my colleague to save the ICS file,
To import the ICS file:
In Outlook, select File > Open & Export > Import/Export.

In Import and Export Wizard box, select Import an iCalendar (.ics) or vCalendar file (.vcs) ,and then Next.

Select the calendar file from your PC and select OK.

Select Import. . The items are automatically imported into your calendar.

It should be visible in your calendar automatically