after joing team meeting can not screen sharing

Question

after joing team meeting can not screen sharing

Hsu Yao Chang 41

Hi,

When join team meeting, I can not share screen sharing to another people, how to check whether I can have permission or not? Thanks.

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2 answers

Your answer

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Answer 1

Check these areas:

In the meeting, verify that Share is available in the meeting controls.
If screen sharing is blocked for the account, an admin can check the Teams meeting policy:
- Go to Teams admin center > Meetings > Meeting policies.
- Open the assigned policy.
- In Content sharing, check Screen sharing mode.
- Allowed values are:
  - Entire screen: desktop and app sharing allowed
  - Single application: app sharing allowed
  - Not enabled: screen sharing and app sharing are turned off
If the Give Control option is the specific problem, that feature requires hardware acceleration support on the device. If hardware acceleration is unavailable, the Give Control menu may not work.
On Mac, Teams must have screen recording permission before sharing:
- Apple Menu > System Settings > Privacy & Security
- Under Screen & System Audio Recording, make sure Microsoft Teams is turned on.
If sharing in chat instead of a meeting, Linux users can’t share screens in a Teams chat.

Answer 2

Hin Vo 1,755 Independent Advisor

Hi @Hsu Yao Chang

In Microsoft Teams, screen sharing permissions are controlled by the meeting role and meeting options. Users who join as Attendees may not be able to share their screen. You could verify this with the meeting organizer, who can check Meeting options > Who can present and either set it to Everyone or assign your account as a Presenter.

You can refer via: Manage who can present in Teams meetings

I hope this helps. Please feel free to correct me if I misunderstood your request. If you have any additional concerns, feel free to comment below. I would be more than happy to assist.

Hin Vo 1,755 Reputation points Independent Advisor

2026-10-15T13:29:42.34+00:00

Hi @Hsu Yao Chang

I hope you are doing well.

Have you had a chance to check the replies provided?

Any update would be appreciated.
Hsu Yao Chang 41 Reputation points

2026-10-18T12:50:48.3133333+00:00

Thanks, i try to use powershell command to check , why it did not work.
Hin Vo 1,755 Reputation points Independent Advisor

2026-10-19T05:22:59.9+00:00

Hi @Hsu Yao Chang

From your screenshot, it appears that you are encountering two separate issues:

The value <policy name> is only a placeholder and should be replaced with an actual meeting policy name. The and > characters are interpreted by PowerShell as operators, which causes a syntax error.

The cmdlet Set-CsTeamsMeetingPolicy is not being recognized. This typically indicates that the Microsoft Teams PowerShell module is not installed, or that you have not connected to Microsoft Teams PowerShell before running the command.

As a workaround, if you are unsure which meeting policy is currently assigned in your organization, you can verify the settings through the Teams Admin Center instead of using PowerShell.

Navigate to Teams Admin Center > Meetings > Meeting policies, and review the meeting policy assigned to the affected user. In particular, check settings such as Who can present and the content sharing permissions.

If the issue occurs only in a specific meeting, I would also recommend checking the meeting organizer's Meeting options and confirming that your account has been assigned the Presenter role, as attendees may not be allowed to share their screen depending on the meeting configuration.

I hope this helps.
Hin Vo 1,755 Reputation points Independent Advisor

2026-10-20T10:41:03.16+00:00

Hi @Hsu Yao Chang

I wanted to check if the solution I shared earlier reach your concern.

If you need any clarification or further help, feel free to reach out.
Hsu Yao Chang 41 Reputation points

2026-10-20T13:32:44.5433333+00:00

When I join team meeting, how can i check I am organizers and co-organizers or only guests rule?

Thanks.
Hin Vo 1,755 Reputation points Independent Advisor

2026-10-21T13:40:50.96+00:00

Hi @Hsu Yao Chang

You can usually identify your role during a Teams meeting by checking the Participants pane.

Open the Participants list during the meeting.

If your name appears as Organizer or Co-organizer, then you have one of those roles.

If Presenter appears next to your name, you should be able to share content during the meeting.

If no presenter privileges are shown and you joined as an Attendee or Guest, your ability to share content may be restricted depending on the meeting settings. According to Roles in Microsoft Teams meetings, organizers and co-organizers can assign presenter permissions through the meeting options.

You can refer to my screenshot below as an example of where to open the Participants pane and check your meeting role.

I hope this helps.
Hsu Yao Chang 41 Reputation points

2026-10-22T10:21:08.0333333+00:00

Thanks, how to change Only organizers and co-organizers option for the meeting to everyone ? I found it's Only organizers and co-organizers option for file sharing.
Hin Vo 1,755 Reputation points Independent Advisor

2026-10-23T13:26:25.13+00:00

Hi @Hsu Yao Chang

If you found that the Who can present setting is configured as Only organizers and co-organators, that would explain why other attendee accounts are unable to share their screen during the meeting.

To change Who can present from Only organizers and co-organizers to Everyone:

In Teams, select Calendar.

Open the meeting and select View event.

Select Meeting options.

Under Roles, use Choose co-organizers if you want to assign additional co-organizers.

In the Who can present drop-down menu, change the setting to Everyone.

Select Save.

After the change has been applied, please check whether screen sharing is available.

I hope this helps.
Hin Vo 1,755 Reputation points Independent Advisor

2026-10-27T03:53:55.31+00:00

Hi @Hsu Yao Chang

In case you require further assistance regarding this topic, feel free to reach out.

Warm thanks.
Hsu Yao Chang 41 Reputation points

2026-10-27T11:14:14.32+00:00

Thanks for your kindly assistance, kindly close the ticket.