Record and Transcribe

Catherine Meek 0 Reputation points
2026-10-01T19:38:05.2933333+00:00

I want to record and transcribe a board meeting. How do I do that using Windows 11

Microsoft Teams | Microsoft Teams for business | Meetings and calls | Record meetings

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  1. AI answer

    2026-10-01T19:38:21.8933333+00:00

    On Windows 11, there are several Microsoft-supported ways to record and transcribe a meeting, depending on where the meeting happens:

    1. In Microsoft Teams meetings
      • During the meeting, use Teams recording/transcription features.
      • If the meeting organizer allows it, recording and transcription can be started in the meeting.
      • Organizers can also control who is allowed to record and transcribe by going to Teams > Calendar > select the event > View event > Options > Recording and transcription > Who can record and transcribe.
      • For town hall or webinar templates, Record and transcribe automatically is on by default. This can be changed before the meeting in Meeting options > Recording & transcription.
      • Recordings and transcripts are saved according to Teams recording storage rules.
    2. In OneNote on Windows 11
      • Open OneNote and make sure the latest version is installed and that Microsoft 365 is signed in.
      • Go to Home > ... More commands > Transcribe.
      • In the Transcribe pane, select Start recording.
      • If prompted, allow microphone access.
      • Leave the Transcribe pane open while recording.
      • When finished, select Save and transcribe now.
      • The recording is saved to the Transcribed Files folder in OneDrive, and the transcript appears after processing.
      • For better results, set the correct microphone input. For virtual calls, avoid using a headset if the goal is to capture audio coming from the device.
    3. In Word on Windows 11
      • Sign in to Microsoft 365 and use Microsoft Edge or Chrome.
      • Go to Home > Dictate > Transcribe.
      • Select Start recording.
      • If prompted, allow microphone access in the browser.
      • When finished, select Save and transcribe now.
      • Recordings are stored in the Transcribed Files folder in OneDrive.
      • Word also supports uploading existing audio files in .wav, .mp4, .m4a, .mp3 through Home > Dictate dropdown > Transcribe > Upload audio.
    4. For non-Teams online meetings on Windows 11
      • Microsoft Copilot Notebooks Capture on Windows can transcribe supported third-party meetings such as Zoom, Webex, Google Meet, and browser-based meetings.
      • It can start automatically when a supported meeting is detected, or manually from the OneNote system tray icon > New Capture.
      • When finished, select Generate to create a Copilot Page with the transcript and insights.
      • This feature is currently available only to Office Insiders Beta customers.

    For a board meeting, the most direct choice is:

    • Teams meeting: use Teams recording/transcription.
    • In-person board meeting: use OneNote Transcribe.
    • Third-party online board meeting on Windows 11: use Capture on Windows if available.
    AI-generated content may be incorrect. Read our transparency notes for more information.

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  2. Lin v 1,545 Reputation points Independent Advisor
    2026-10-01T20:11:30.81+00:00

    Hi Catherine,

    To briefly summarize the available options:

    1/ If the board meeting is being held in Microsoft Teams

    You can use Teams' built-in recording and transcription features.

    During the meeting, select More actions (...) > Record and transcribe, then choose Start recording and/or Start transcription (depending on what is available in your organization).

    Please note that the ability to record and transcribe meetings depends on your organization's Teams policies and whether the meeting organizer has allowed these features. For reference: Start, stop, and find meeting recordings in Microsoft Teams.

    I can't transcribe a meeting in Microsoft Teams

    2/ If the meeting is in person

    You may be able to use the Transcribe feature in OneNote or Word (Microsoft 365), provided that your Microsoft 365 subscription includes the desktop versions of these applications.

    • In OneNote or word: Home > Dictate > Transcribe > Start recording
    • When the meeting ends, select Save and transcribe now to generate the transcript.

    I hope this information is helpful.

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