Copying edited material with track changes into a new document.

Anonymous
2017-01-27T21:30:27+00:00

My wife is editing a book. Due to power outages and things that go bump in the night she had several versions. She wants to consolidate these into one version to send to the author. She has track changes turned on so that the author can see her recommended edits. When she selects a group of paragraphs to copy into another document when she pastes those they show up as if everything in the paragraphs has been edited. All paragraphs show up in orange, for example. Is there way to select, copy and paste those paragraphs while still showing the changes made? We're using Word for Mac version 15.27. Thanks for any assistance

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Stefan Blom 353.8K Reputation points MVP Volunteer Moderator
2017-02-02T20:47:14+00:00

Confusing as it may seem, you should turn off the tracking in both the source and target documents before pasting the content. Have you tried that?

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  1. Anonymous
    2017-01-28T05:58:47+00:00

    Try this:

    • Turn off track changes in the source document
    • Copy the text from the source document and paste in the target document
    • If you don't like how that looks, toggle track changes in the target document (it it's on, turn it off and vice versa) and paste again

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  2. Anonymous
    2017-01-28T16:26:37+00:00

    I tried that, but it didn't work. I was able to copy the material with it all showing up in orange, but it didn't highlight the changes made.

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  3. Anonymous
    2017-01-29T09:01:20+00:00

    Hi John,

    Can you provide a screenshot of the issue, with the steps you did on how you encounter it? Also, try updating your Office application first, and then check for improvements.

    Also, if Track Changes has been turned off, Word 2016 will stop marking up new changes on the document. Only previous changes that were already tracked, will still be in the document.

    You can check this article for more details.

    Thanks,

    Mike

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  4. Stefan Blom 353.8K Reputation points MVP Volunteer Moderator
    2017-01-30T00:48:14+00:00

    When copying Tracked Changes, the rules discussed in the article at http://www.shaunakelly.com/word/sharing/howtrackchangesworks.html#HowToCopyTextContainingTrackedChanges apply.

    I'm assuming here, perhaps incorrectly, that the behavior is the same in Word for Mac as in Word for Windows.

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