Color coding the check in a check box

I hadn't considered that possibility, but some people will be using the form on tablets or smart phones, so multiple checkboxes is easier for them than a dropdown list. However, there are some other places that a dropdown list might be convenient, so I thank you for reminding me of that.

Thank you. I am familiar with macro programming, but this form is being used by multiple people, some who are not very computer literate, so I was hoping there was a way to do it without requiring a macro. I guess I will go the macro route.

Is there a way to color code the marking in a checkbox so that if someone marks certain checkboxes, they will stand out in color? For example, I have checkboxes for "Yes", "No", and "NA".               

Since checkboxes can only have a checked/unchecked state, I assume you're using different checkboxes for your "Yes", "No", and "NA" responses. Unless you use a macro to make these choices mutually exclusive, you could end up with any combination being checked/unchecked (i.e. none checked, one checked, any two checked or all three checked). A simple dropdown with "Yes", "No", and "NA" choices, however, could achieve the same result without a macro.

As for the conditional formatting, that depends on the kind of checkbox you're using - formfield, ActiveX or content control. The code for each kind of checkbox is quite different from the code for the others. Additionally, if you're using multiple checkboxes, there would have to be a means for the code to tell them apart (e.g. each one is in a different column in a table)

If you decide to use dropdown content controls, the code for however many of them you have in your document could be as simple as:

Private Sub Document_ContentControlOnExit(ByVal CCtrl As ContentControl, Cancel As Boolean)

Application.ScreenUpdating = False

With CCtrl

  If .Type <> wdContentControlDropdownList Then Exit Sub

  With .Range

    Select Case .Text

      Case "No": .Shading.ForegroundPatternColor = wdColorPink

      Case Else: .Shading.ForegroundPatternColor = wdColorAutomatic

    End Select

  End With

End With

Application.ScreenUpdating = True

End Sub

You would need to use a macro to make this change. I'm assuming you're using Content Control checkboxes. I don't know if you're familiar with macro programming, but here's a page from Microsoft that shows the object property to change: Word 2013 Content Control Object Model

If you're using ActiveX or Legacy checkboxes, you can still change the color, but the macro would set different properties, since those are different types of objects.