How to export the community data to save in google drive chat message,phot and files?

Ajay Pratap Singh 0 Reputation points
2026-11-13T18:46:30.8066667+00:00

I want to export my leads community complete chat message , files and photos, Please guide me . Also i want to save the exported data in google drive for feature data backup.

Microsoft Teams | Microsoft Teams for business | Other
0 comments

3 answers

Sort by: Most helpful
Most helpful Newest Oldest
  1. EmilyS_726 34,465 Reputation points Volunteer Moderator
    2026-11-14T02:13:25.4133333+00:00

    Microsoft gives the export instructions here: https://support.microsoft.com/en-gb/teams/free/communities/communities-deprecation

    Basically you need to go to this page to sign into your account and to submit request to download https://teams.live.com/dataexport

    There's no direct integration to have the data directly go to Google Drive. You will have to manually upload them to Google Drive.

    Was this answer helpful?

    0 comments
  2. Hani-Ng 2,835 Reputation points Independent Advisor
    2026-11-13T19:00:43.16+00:00

    Hi Ajay Pratap Singh

    You can refer to AI’s response first, as it already provides detailed steps for exporting community messages, media, and files, as well as storing the backup in Google Drive.

    In addition to that, it is worth noting that for Microsoft Teams for Business, chat messages, files, and community-related data are not exported in the same way as Teams Free communities. The available export options depend on how the data is stored within your Microsoft 365 organization. For example, files are typically stored in SharePoint or OneDrive, while chat and channel data may be subject to your organization's retention and compliance policies.

    If your goal is to back up all important content, you may consider:

    • Exporting or downloading files from the associated SharePoint site or OneDrive locations.
    • Saving important chat content manually, or working with your Microsoft 365 administrator to review available compliance and eDiscovery options.
    • Uploading the exported or downloaded data to Google Drive as an additional backup location once the files have been collected.

    If this is a Teams community created through a personal Microsoft account or Teams Free experience, AI's steps would be the most relevant approach. However, if you are using Teams through a Microsoft 365 business subscription, it may be helpful to clarify whether the data is stored in Teams chats, channels, or SharePoint so that the most appropriate export method can be suggested.

    I hope this information helps

    Was this answer helpful?

    0 comments

  3. AI answer

    2026-11-13T18:48:14.7066667+00:00

    Export Chat history and Media together from the Teams Free Export My Data page, then separately copy the Microsoft Teams Chat Files folder from OneDrive before uploading both backups to Google Drive.

    1. Export community messages, photos, and media

    1. Open the Export My Data page.
    2. Sign in with the same personal Microsoft account used for the community.
    3. Select both:
      • Chat history
      • Media
    4. Select Submit request, then Continue.
    5. Return to the export page periodically and check Available Exports.
    6. When the export is ready, select Download. The downloaded export is delivered as a .tar archive containing messages and media; the message history includes a messages.json file after extraction.^1^

    Do this before leaving or deleting the community. If you are removed from it, you cannot export its data; deleting the community also removes members’ access to that data.^2^

    2. Extract and verify the export

    Keep the original .tar file as the untouched backup. Also extract a copy so its contents are easier to inspect.

    • Mac: Double-click the .tar file.
    • Windows 10 or later: Open Command Prompt in the download directory and run:
    tar -xvf "your_export_filename.tar"

    Confirm that the extracted location contains messages.json and downloaded media. Microsoft also documents using its file viewer with messages.json when a readable conversation view is needed.^1^

    3. Copy attached documents from OneDrive

    Files attached to Teams Free chats or community posts are uploaded to the Microsoft Teams Chat Files folder in the sender’s personal OneDrive. Photos and videos uploaded as media are stored differently, which is why selecting Media in the export is important.^3^

    For files uploaded from your account:

    1. Open OneDrive on a computer.
    2. Locate Microsoft Teams Chat Files.
    3. Copy that folder to the local backup folder containing the Teams export.
    4. Check important community attachments before deleting or leaving the community.

    Files uploaded by other members may not be in your personal OneDrive. Open and download any essential shared files while you still have community access.

    4. Save the backup to Google Drive

    1. Create a Google Drive folder such as Teams Community Backup.
    2. Upload:
      • The original .tar archive.
      • The extracted export folder.
      • The copied Microsoft Teams Chat Files folder.
    3. Wait for uploading to finish, then open several messages, photos, and files from Google Drive to verify the backup.
    4. Keep the original .tar unchanged; use the extracted copy for browsing.

    This is a manual, one-time backup—Teams Free does not transfer the community directly into Google Drive or preserve it there as a live Teams community.

    References

    1. Export or delete your data in Microsoft Teams for personal use | Microsoft Support
    2. Communities in Microsoft Teams for personal use is going away | Microsoft Support
    3. Where is my Microsoft Teams for personal use data stored? | Microsoft Support
    AI-generated content may be incorrect. Read our transparency notes for more information.

    Was this answer helpful?

Your answer

Answers can be marked as 'Accepted' by the question author and 'Recommended' by moderators, which helps users know the answer solved the author's problem.