help with one drive

Angela Leal 0 Reputation points
2026-10-05T21:22:27.92+00:00

How can i share my one drive with someone else in my office

Microsoft 365 and Office | OneDrive | For business | Windows
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  1. AI answer

    2026-10-05T21:22:37.8033333+00:00

    To share a OneDrive file or folder with someone else in the office:

    1. Go to the OneDrive website and sign in with the work account.
    2. Select the file or folder to share.
    3. Select Share.
    4. Choose one of these options:
      • Enter the coworker’s name or email address, add an optional message, and select Send.
      • Select Copy Link and send the link in email, Teams, or another message.

    If needed, link permissions can be changed before sending:

    • People in <Your Organization> with the link lets anyone in the organization with the link open it.
    • Specific people limits access to only the people added.
    • Can edit allows changes.
    • Can view allows read-only access.

    To change or stop sharing later:

    1. Select the file or folder.
    2. Open Information to open the Details pane.
    3. Select Manage access.
    4. Remove a link with X, or change Can Edit / Can View settings.

    Files can also be shared from Word, Excel, or PowerPoint by selecting Share on the ribbon or File > Share.

    References:

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  2. Ivory 1,905 Reputation points Independent Advisor
    2026-10-05T21:29:07.05+00:00

    Hi Angela,

    If you're using OneDrive for Business and want to share files or folders with a coworker, you can do the following:

    1. Select the files or folder you'd like to share.
    2. Select Share Share .
      Screenshot of a selected file and the Share button in OneDrive.
    3. Select Anyone with this link can edit this item and set the permissions:
    • Select Allow editing if you want others to be able to edit the file.
    • Uncheck Allow editing if you only want others to be able to view the file.

    For reference: ⁠Collaborate in Microsoft OneDrive: Sharing, Editing, and Managing Files | Microsoft Support

    If you need to give someone access to a large portion of your OneDrive, it's usually best to create a dedicated folder and share that folder rather than sharing individual files one by one.

    However, if you need another user to have access to your entire OneDrive, such as covering for an absent employee, this typically requires a Microsoft 365 administrator to grant access through the SharePoint admin center by adding the user as an administrator of your OneDrive site. Your IT admin can find information at Manage user profiles in the SharePoint admin center

    Note: The person you're sharing with must usually be part of the same organization unless your organization's sharing policies allow external sharing.

    If you have any questions or require further support, please feel free to comment on this post.

    If the answer is helpful, please click 'Yes' and kindly upvote it.

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