Cannot download Teams meeting transcripts when I am not the meeting organizer

This is one of the most frustrating permission designs in Microsoft Teams.

Consider this common scenario:

• A meeting participant requests transcription for notes, accessibility, follow-up, or AI-assisted summarization.
• The organizer enables transcription, and everyone consents.
• The meeting ends, and Teams processes the transcript.
• The participant opens the meeting summary expecting to use the transcript.
• The Download button is disabled because only the organizer and co-organizers can download it.

At that point, the participant can apparently view the transcript but cannot actually use it independently. Copying and pasting the transcript is also unreliable: in my experience, Teams may copy only portions of the transcript while skipping content in the middle.

The result is a transcript that the participant:

• explicitly consented to creating,
• is allowed to view,
• may need for legitimate work purposes,
• but cannot download or reliably copy without the organizer taking an additional action.

If the organizer is unavailable, does not respond, or simply forgets to share the file, the transcript is effectively stuck in limbo.

Could Microsoft please add an organization-level Teams administrator setting that allows meeting attendees to download transcripts by default, subject to existing consent, retention, sensitivity-label, and compliance policies?

This would not need to mean that every attendee automatically receives unrestricted access. Administrators could choose among options such as:

• Organizer and co-organizers only — current behavior
• All internal attendees can download
• All authenticated attendees can download
• Organizer approval required
• Allow download only for meetings covered by a specific policy or sensitivity label

The current design creates unnecessary administrative friction. Once transcription has been enabled and participants have consented, requiring the organizer to perform a separate manual sharing step is a liability in many real-world workflows—not a useful collaboration feature.

It also encourages users to rely on third-party tools such as Granola, Plaud, or standalone voice recorders simply because those tools provide participants with immediate access to their own notes and transcripts.

Please provide administrators with a supported way to allow transcript downloads for meeting attendees while preserving the organization’s compliance and security controls.