About the Track Changes Options

Ka Ho Cheng 570 Reputation points
2025-03-20T01:03:28.5566667+00:00

We are using MS office 2016 & LTSC 2021.

 

Users inquiry how to configure the Track Changes in MS office word.

The are 3 options of balloons in Track Changes.

 圖片

However, user ask for the display of track changes can be Show Revision in Ballons AND Show Only Comments and Formatting in Balloons.

It means show the change at left hand side (e.g. Deleted Test) AND show the change in body. (E.g. test) together.

Is it available to configure the track changes as user requested? If yes, how to configure it?

Thanks.

 

Microsoft 365 and Office | Word | For business | Windows

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  1. Stefan Blom 357.6K Reputation points MVP Volunteer Moderator
    2025-03-24T14:16:53.59+00:00

    Are you saying that you want the same type of markup, such as Deletions, to display both in balloons and as strikethrough in the document text? As far as I know, that can't be done. The three options in your screen shot (repeated below) exclude each other. Only one of them can be selected.

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  2. Emi Zhang-MSFT 30,206 Reputation points Microsoft External Staff
    2025-03-20T08:16:31.9566667+00:00

    Hi,

    Yes, you can configure Track Changes in Microsoft Word to show revisions both in the balloons and in the body of the document. Here's how you can do it:

    Go to Review- under Makeup group- select small arrow in the bottom right corner- you can set the Comments and formatting in the balloons and the Reviewing Pane:

    User's image

    You can also customize how these changes appear (e.g., color, underline, strikethrough) in Advanced options...:

    User's image

    User's image

    By following these steps, you will be able to see comments and formatting changes in the balloons on the document, while insertions and deletions will be displayed directly in the text.

    If you need any further assistance or have additional questions, feel free to ask!

    If the response is helpful, please click "Accept Answer" and upvote it.

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