Excel File > Open search bar is returning non-Excel results

Question

Excel File > Open search bar is returning non-Excel results

Ray 5

When I try search for a recently used/opened file in Excel, it starts to show me the correct result but then it suddenly fills up with all sorts of other files, including non-Excel files. For example I am looking for a recently used "Client All" spreadsheet and it fills up with the following:

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Paul Gross 0 Reputation points

2026-09-22T20:25:20.33+00:00

I have the same problem. The first results are usually the correct ones, but they are gone before I can click on them. Typical Microsoft. I get what they are trying to do, but there should be options that allow me to get the results I used to get. Never had a problem until recently. Just another case of hope you like the changes we made because you dont have any other option.
Ray 5 Reputation points

2026-09-23T08:24:09.45+00:00

Hi @Paul Gross

It's annoying. I have not found a solution and just 'live' with it. Still not happening on my desktop PC, only my new laptop.

Nowadays I hover over the result for a bit before I click - but I still sometimes end up clicking on some random file that MS somehow associates with my search string!!
Paul Gross 0 Reputation points

2026-09-23T19:40:40.7933333+00:00

I only have a laptop. Wonder why the difference? Thanks for the input.

3 answers

Your answer

Paul Gross 0 Reputation points

2026-09-22T20:25:20.33+00:00

I have the same problem. The first results are usually the correct ones, but they are gone before I can click on them. Typical Microsoft. I get what they are trying to do, but there should be options that allow me to get the results I used to get. Never had a problem until recently. Just another case of hope you like the changes we made because you dont have any other option.
Ray 5 Reputation points

2026-09-23T08:24:09.45+00:00

Hi @Paul Gross

It's annoying. I have not found a solution and just 'live' with it. Still not happening on my desktop PC, only my new laptop.

Nowadays I hover over the result for a bit before I click - but I still sometimes end up clicking on some random file that MS somehow associates with my search string!!
Paul Gross 0 Reputation points

2026-09-23T19:40:40.7933333+00:00

I only have a laptop. Wonder why the difference? Thanks for the input.

Answer 1

Oliver 0

I think I had the same problem - something changed a couple of months ago.
Previously in the search box of the File-Open dialog I could type a part of a filename of a recently opened spreadsheet and then select it - all very fast.
What changed is that the initial list of matches gets changed to a much longer list of files after a short pause. Presumably other files which include the search string in their contents, including files on OneDrive. As I click the file I want, the list changes, and the wrong file opens.

CoPilot led me to set this registry key:

Windows Registry Editor Version 5.00

[HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Common\ExperimentConfigs\Excel\Open]

"DisableEnhancedOpen"=dword:00000001

I then closed Excel and killed the hidden Excel process that was still running and on re-launch... I think it fixed the issue.

Ray 5 Reputation points

2026-10-13T16:42:24.44+00:00

Hi @Oliver

Thanks for your feed back on this. I have gone into regedit, but under that registry key I don't have Excel. My ExperimentConfigs has:

ApplicationUpgradeCandidate

Ecs

ExternalFeatureOverrides

FirstSession

FirstSessionUpgradeCandidate

and a ....SDXInfo

I have Windows 11 Pro.

Any suggestions? What did you ask ChatGPT?

Thanks,
Ray
Oliver 0 Reputation points

2026-10-13T21:29:47.88+00:00

Hi Ray,

I have multiple "ExperimentConfigs" keys. Make sure you are looking at the one under HKEY_CURRENT_USER, though I also see it is set under HKEY_USERS which I guess flowed from me changing the first one.

All I needed to do to effect the fix was to save those three lines in a .reg text file and double-click it to add the key to the registry.

After making the registry change you need to completely exit Excel. That might involve killing an Excel process that could be hanging around even after all Excel windows are closed - of course a system reboot is another way to achieve this.

It has been working for me (so far), though I note that the key has "Experiment" in it's name so the behaviour of Excel File-Open may still be in flux.

Answer 2

Senthil kumar 2,585

Hi @Ray

I addressed the issue because some one or you opened html files in excel that is reason its showing in the recent files history list. attached screenshot. i opened some pdf files from my excel. its automatically appear in recent used files list.

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Thanks.

Ray 5 Reputation points

2026-06-10T11:50:04.3733333+00:00

Hi @Senthil kumar

Thanks for your comments. However, this seems to be something that has only started happening recently. It does not happen on my desktop PC (yet), only on my laptops. One laptop is brand new as of last week.

I don't recall trying to open any pdf within Excel, otherwise it returns gibberish. However, I am also getting files that have not been accessed for more than 10 years showing up in the list.

Thanks
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Senthil kumar 2,585 Reputation points

2026-06-10T12:12:58.62+00:00

Hi @Ray

Thanks for you the update. but this is the root cause. other files formats display in recent files history list. anyway if you want to open pdf file in excel have option. attached the screenshot for your reference.
Ray 5 Reputation points

2026-06-10T12:27:12.93+00:00

Hi @Senthil kumar

Looking at your screenshot, I may have tried to import some data from a website and a pdf - definitely used a certain chat### to convert a pdf to excel.

Is there any way to "flush" the search history so that it reverts back to only getting recent Excel files?

Thanks,
Ray
Senthil kumar 2,585 Reputation points

2026-06-10T12:40:34.44+00:00

Hi @Ray

What are files you don't want just right click and select remove from the list from recent . if keep some of the files in recent files. just select favorite from the list. attached the screenshot for your reference. If you want to delete except favorite right click select clean non-favorite items. .

add to favorite

Thanks.
Ray 5 Reputation points

2026-06-10T12:53:30.71+00:00

Hi @Senthil kumar

My problem is that it is filling up the search list with files that I have never accessed. The listed results could possibly contain the word I am searching for. So it must be something deeper in Windows that is causing this.

Another example is that I have a spreadsheet called EmployeeList, but as I type employee I get the following search results:

All .htm help files that I have never accessed and are part of an accounting package called MYOB. However, the EmployeeList spreadsheet that I opened an hour ago is not appearing on this list of results.
Senthil kumar 2,585 Reputation points

2026-06-10T13:03:58.2733333+00:00

please confirm your excel files are in local drive or one drive also.
Ray 5 Reputation points

2026-06-10T13:06:07.6233333+00:00

Located in both one drive and also server drive accessed via VPN link
Senthil kumar 2,585 Reputation points

2026-06-10T13:17:08.11+00:00

one more options you try may you selected instead of recent . this pc or one drive so its showing all files in that location. better you select recent only.
Oliver 0 Reputation points

2026-10-13T21:32:15.8133333+00:00

For the people seeing other file types (html, PDF etc.) in the File Open list then I guess it might be that Excel has been set as an application that can handle those file types. e.g. in Explorer if I right click a PDF and choose "Open with..." I do not see Excel in the application list but perhaps you do and so the system assumes you might want to use Excel for that file type.

But in any case - if you want the old behaviour before the recent change then the registry fix I suggest above is probably a better solution.

Answer 3

The search box in Excel’s File > Open view is powered by Microsoft Search and is designed to return all file types that match the keywords, not just Excel workbooks. It searches across recent items and other locations you have access to, so non‑Excel files that contain or are named with the same keywords (such as “Client All”) will also appear.

To narrow results to the Excel file needed:

Use more specific keywords
- Include additional words from the workbook name or path (for example, “Client All MPL” instead of just “Client All”).
- Microsoft Search favors more specific combinations of keywords to reduce similar results.
Use “My files” and file‑type style keywords
- Typing phrases like “my files client all spreadsheet” helps bias results toward files you’ve recently worked on and toward spreadsheet types.
- Keywords such as “spreadsheet” or “Excel” can help filter to workbook‑type results.
Start from the Recent list when possible
- From File > Open, use the Recent list and right‑click any unexpected items to Remove from list if they clutter the view. This keeps the most relevant items visible when you begin typing.
Use the Open dialog (Ctrl+F12) if you prefer folder‑based search
- Press Ctrl+F12 to open the classic Open dialog and use the Search box in the upper‑right to search only within the selected folder or drive, which can reduce unrelated results.

These behaviors are by design for Microsoft Search, which is intended to surface all relevant files you have permission to access, not only Excel workbooks.

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