Calendar Event invitation WITHOUT email notification

Question

Calendar Event invitation WITHOUT email notification

Jason Wall 0

There are time when I want to create group calendar events (send invitations) without the group members receiving an immediate email notification. Based on what I am reading this feature is not currently available in Outlook. This is especially beneficial when the creating multiple events for an extended period of time and we don't want to spam the recipients mailboxes. This is also helpful when I am working outside regular hours and I want to respect the rights of my colleagues to "disconnect" and not receive items in their inbox when I choose to finish my tasks.

I believe Outlook should add two related features:

All an event creator to invite other users without sending and email notification.
Allow the event creator to delay delivery of the event email notification - just like an email can be sent with a delayed delivery.

thank you!

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1 answer

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Answer 1

Dear @Jason Wall,

I hope you’re having a good day

Thank you for taking the time to share this feedback.

The functionality you're describing would add a useful level of control to calendar management in Outlook. While Outlook currently provides options such as delayed delivery for email, meeting invitations and calendar updates generally follow a different workflow and are sent as part of the meeting process rather than being scheduled independently.

Both of the enhancements you suggested could be valuable in practical day-to-day use:

Greater control over when meeting notifications are sent.
Reduced disruption for recipients when calendar work is performed outside normal business hours.
More efficient management when creating or updating a large number of calendar events.

This appears to be a product enhancement request rather than a technical issue. For that reason, the best next step would be to submit the idea through Microsoft's feedback channels so it can be reviewed directly by the Outlook product team. Feedback that includes a clear business justification and real-world usage scenario often provides the most value when feature requests are evaluated.

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Thank you again for sharing the suggestion and explaining the reasoning behind it. It is thoughtful feedback that could benefit many Outlook users if implemented.

Warm regards,