Cut and paste screenshots in planner

Maloney, Andrew 0 Reputation points
2026-05-04T05:08:31.83+00:00

It seems the options to allow screenshots in MS Planner has been intentionally not enabled.

As someone user planner in scrum / App dev build - Not being able to quickly capture a screen shot and add a task as Enhancement or Feedback is onerous having to save the Pic every time

It would a far better product if you could add screen shots - and add and view more text in the Checklist

Microsoft Teams | Microsoft Teams for business | Other
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  1. AI answer

    2026-05-04T05:08:45.1266667+00:00

    Planner currently does not support directly cutting and pasting screenshots into tasks or comments the way some other tools do. To include screenshots in Planner today, a file or image must be created and then attached to the task, after which it can also be shown as the task preview on the Board.

    Current options and workarounds based on available features:

    1. Attach screenshots as files/images
      • Capture the screenshot using any screen capture tool.
      • Save it as an image file (for example, PNG or JPG).
      • Open the Planner task, choose to attach a file or photo, and upload the saved screenshot.
      • If desired, set it as the preview by selecting Show on card next to the attachment so it appears on the Board view.
    2. Use a checklist for more detailed text
      • Open the task and under Checklist, select Add an item and type each checklist entry, pressing Enter to add more items.
      • The checklist can be set as the task preview so that the list is visible on the Board card.
      • Items can be checked off directly from the Board view to track progress.
    3. Use preview options to make visual context easier to see
      • A task preview can be an Office file, PDF, photo (including your screenshot), link, checklist, or description text.
      • After attaching a file/photo/link or adding a checklist/description, select Show on card to make that item the visible preview.

    Regarding the specific capability to paste screenshots directly (without saving to a file first), this is not documented as available in Planner in the provided material. The request is a product enhancement suggestion and would need to be submitted through Microsoft’s feedback channels (for example, via Planner or Microsoft 365 feedback options) so it can be considered by the product team.

    References:

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  2. Sophie N 18,175 Reputation points Microsoft External Staff Moderator
    2026-05-04T06:19:56.2733333+00:00

    Dear @Maloney, Andrew,

    I completely understand the frustration here, when you’re capturing quick UI feedback during Scrum/dev work, having to save a screenshot to a file first feels like unnecessary friction.

    Currently, the direct "Paste" (Ctrl+V) functionality for images into a Microsoft Planner task is not a natively supported feature. Planner is designed to handle images as file attachments or via link URLs. 

    However, to help you streamline your workflow immediately, I recommend the following solutions:

    1. Use the "Add Attachment" via SharePoint/OneDrive
      • Instead of saving to your desktop, if you use a tool like Snipping Tool or Snip & Sketch, you can save directly to the synced SharePoint folder associated with your Plan. Once saved there, you can quickly select it from the "Add attachment" > "SharePoint" menu without navigating through your local folders.
    2. Leverage Microsoft Teams Integration
      • If you manage your tasks within the Tasks by Planner and To Do app inside Microsoft Teams, you can often utilize the conversation thread attached to a task. You can paste a screenshot directly into a Teams chat or channel post and then link that post to the task or use the "Create task" feature from a message that already contains the image.
    3. Expansion of Checklist Text
      • Regarding the checklist text, there is a character limit per item to keep the interface scannable. For more detailed feedback or "Enhancement" notes, I recommend using the Notes field in the task, which supports larger blocks of text, and using the Checklist only for high-level "Definition of Done" steps.

    Please refer to this document: Attach files, photos, or links to a task - Microsoft Support

    What you’re asking for (inline pasted screenshots + richer/longer checklist display) is a great product suggestion. Since it isn’t available today, the best path is to submit it through Microsoft’s feedback channels so the product team can track demand and prioritize it. The Microsoft community moderators commonly direct Planner enhancement requests to the feedback community. 

    I’m sorry that I’m not able to provide any additional direct assistance in this case, as I don’t have the ability to intervene or make changes to these kinds of product limitations myself. That said, I genuinely want to express my understanding and empathy for your situation, and I do support the view that improvements in this area would meaningfully help deliver a better overall user experience. If you decide to submit feedback or create a post on the feedback portal, please feel free to share the link here. I’d be more than happy to upvote it on your behalf to help increase its visibility.

    I sincerely appreciate your input and your patience as Planner continues to evolve. Thank you for helping us make the product better for all users. If I learn of any updates or workarounds, I'll share them with you right away.

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  3. GraniteStateColin 231 Reputation points
    2026-10-06T17:05:58.28+00:00

    This missing feature from Planner is THE reason our team refuses to use Planner these days. Everything else about Planner is decent. The best work-around we had found before we gave up on Planner (because Teams Chat fully supports pasting copied screen shots and other images (exactly what Planner is missing):

    1. Associate the Planner Plan with a team in Teams
    2. Use different channels for the major different task types in the Plan
    3. Use threaded chats per task

    However, that's an inefficient work-around, requires going back and forth between multiple apps, and so eventually we gave up waiting for MS to add the actual feature to Planner. We still hope one day it will gain this. We would probably return to Planner if it did.

    Another option is to abandon Planner for missing such a core feature to a project system in favor of ANY of its competitors, all of which support it. We like Jira and Trello. Asana also supports this. I think Basecamp does too.

    Or, to try to spur MS into fixing this gaping hole in Planner's feature set, you can request or vote up this feature:

    Planner user feedback forum: https://feedbackportal.microsoft.com/feedback/forum/a1a93b69-2f1c-ec11-b6e7-0022481f8472

    Here's a link to a request in that forum asking for this ability (paste images inline directly in chat/task comments) you could upvote and/or comment on:

    https://feedbackportal.microsoft.com/feedback//idea/5d59d431-1493-f011-aa44-7c1e52e168a6

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