How to transfer data from one email address to another on OneNote

Sam Hatton 0 Reputation points
2026-11-08T13:27:15.4366667+00:00

How do I transfer data from one email address to another on onenote

Microsoft 365 and Office | OneNote | Other | Other
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  1. Marcin Policht 112.6K Reputation points MVP Volunteer Moderator
    2026-11-08T15:06:32.75+00:00

    You can use either the manual copy method or export and import through the OneNote desktop application.

    The first method involves copying sections into a new notebook. Open OneNote on your computer and sign in with both your old and new Microsoft accounts by going to File > Account > Add Account. Open the notebook associated with your old account, then create a new notebook under your new account by selecting File > New and choosing the new account's OneDrive. In the old notebook, right-click each section or page, select Move or Copy, choose the new notebook as the destination, and click Copy. Allow the new notebook to fully synchronize with OneDrive before considering the transfer complete.

    Alternatively, you can export the entire notebook as a OneNote Package (.onepkg). Open the OneNote desktop application and sign in with your old account. Go to File > Export, select Notebook under Export Current, choose OneNote Package (*.onepkg) as the format, and click Export to save the file locally. Double-click the exported file to unpack and open it on your computer. You can then move or copy its sections into a notebook associated with your new account, or use File > Save a Copy to upload it to the new account's OneDrive.

    If the above response helps answer your question, remember to "Accept Answer" so that others in the community facing similar issues can easily find the solution. Your contribution is highly appreciated.

    hth

    Marcin

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  2. AI answer

    2026-11-08T13:27:27.6666667+00:00

    There is no direct way to transfer or merge OneNote data from one email address/account to another automatically. The supported method is to move the data manually.

    For OneNote, the documented approach is:

    1. Back up the OneNote notebooks from the old account.
    2. Restore the notes from that backup into the new account.

    If the change is only about which email address can send notes into OneNote, that is configured separately:

    1. Go to https://www.onenote.com/EmailToOneNote.
    2. Sign in with the Microsoft account used with OneNote.
    3. Under Your addresses, add or confirm the email address that is allowed to send notes.
    4. Under Choose Location, select the notebook and section where emailed notes should be saved.
    5. Save the changes.

    Important: the me@onenote feature will be removed in March 2025. To continue sending Outlook emails to OneNote, use the Send to OneNote feature instead.

    If the goal is moving Outlook content into OneNote after switching accounts, use Send to OneNote from Outlook:

    • In classic Outlook desktop: open the email or meeting, select Send to OneNote, choose the notebook and section, then select Save.
    • In Outlook on the web: open the email or meeting, select the Apps icon, choose OneNote, select the notebook and section, then select Save.
    AI-generated content may be incorrect. Read our transparency notes for more information.

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