Wie kann ich allen Mitarbeitern im Unternehmen Zugriff gewähren?

So in one of the lists i disabled inheriting permission and i clicked on grant permission(the language is german). So do you mean i should invite people and for example for this lists i want people to edit things but there are other lists where i dont want people to edit it and so i need to choose beneath(what i have circled). But if so how can i give away that permission to everybody in the company because we are over hundreds of people i cant just add everybody into that list isnt there a option or do i really need to add everybody individually

You can achieve this by first creating a security group and adding all members of your organization to that group. When adding members, simply click the box at the top of the list to select all users in your organization. 

Please note: This action requires admin permissions. 

Once the group is created, go back to your current interface and type the name of the group in the relevant field and select it. You’ll see a message indicating that “1 group will be invited.” If needed, you can click Show options to specify permissions for this list, such as view or edit rights. 

If anything is unclear or you run into difficulties during implementation, please don’t hesitate to reply here. Thank you again for your patience and for working through this with me, @Yavuz Can. 

Thank you for your help. If i understand rightly if i set the site from private to public everyone in the company becomes visitor and depend on the list i am in i can give different permissions for example in one list i want people to create elements in others only reading. There is one thing that kinda annoys me tho which is there is the filter option where i can filter the sharepoint list that would have been a very good idea for my project but problem is that the filter applies to everyone even the owner because i would have liked that people can create elements or edit their own or if their name was in the columen driver or is there a way i can do it because its very important that people can also see the elements in which they are drivers

Hi @Yavuz Can,

I’d like to clarify this part for you. When you change a team site from Private to Public, the group Everyone except external users is automatically added as Site Members (not Site Visitors) and will have the default Edit permission. If you want them to have read-only access, you’ll need to adjust their permission level to Read, and when you do that, they will automatically move into the Site Visitors group. You can try adjusting the permission to see this behavior in action. 

And of course, you can still manage permissions for individual lists as you mentioned. By selecting Stop inheriting permissions on a specific list and then granting access according to your needs, that list will no longer follow the site-level permissions.  

I’m not entirely sure I fully understand your second point yet. Are you saying that in your list there is a column that contains the user’s name, and your goal is for each user to only create or edit rows where their name appears in that column? If possible, could you share a bit more detail so I can fully understand? 

Thanks for your clarification. So with the second part i mean i have a power apps for car renting and you can either rent for myself or for someone else by choosing the driver through a combobox in the driver column. So if you did create the element or if you are a driver (choosen by someone else) normal members should only see those elements in the sharepoint list. If they only have access to my power apps website that problem wouldnt exist but if they would come through sharepoint that would be bad because i dont know if you have the option that people with the role members can only see their own elements or if they are in the column driver. There is a filter option where you have if statements but that one gets applied to everybody even owner. So either there is the possibility that people cant excess my sharepoint list through the url even tho they are members or there is the possiblity that i can set up that members that they only see their own elements or if they are in the driver columns

Based on your description, I understand why you said the filter view is limited, it only controls visibility, not actual security. SharePoint does provide a feature called Item-Level Permissions. You can configure it as follows: 

Go to List settings > Advanced settings, then find Item-level Permissions.  Set the options: 

• Read access: “Read items that were created by the user”. 
• Create and Edit access: “Create items and edit items that were created by the user”. 

The result is that each user will only see and edit items they created (based on the Created By field) and will not see items created by others. 

However, the limitation is that this method only works based on the Created By field, not on a column like Driver. I’ve looked into this, and it seems that SharePoint does not have a built-in option to automatically set permissions based on the value of a custom column. 

What i have in mind right now is that i build a new role which can only create, for the normal users. But i think i need a new group which is not owner but can also edit items but i dont know if its a good idea because i saw a video that said keep it simple but its hard without extra classses.

but there is one strange thing that i havent figured out yet i created a new group with new role. I created it in websitepermission extended settings but if i go to listsettings and then to list permission the group doesnt get shown

Hi @Yavuz Can,

Technically, you can create new groups and assign custom permission levels as you described. However, from what I understand, this approach might not fully address your main challenge: if Person A creates an item and selects Person B as the Driver, Person B still won’t automatically see that item. Adding extra roles or groups could also make permission management more complex over time.  

Regarding the issue you mentioned, where the new group you created doesn’t appear under list permissions, could you share a screenshot of the page where you created the group? Did you create the group from the Microsoft 365 admin center as described in the article I referenced earlier or was it somewhere else? 

This will help me better understand the steps you took. 

Hi @Yavuz Can,

Is there any update from you? If yes, please feel free to let me know.

Hi @Yavuz Can,

I hope this message finds you well. 

This is my second follow-up to check whether your issue has been resolved. I truly want to ensure your experience is as smooth as possible. If your problem is still ongoing or if you have faced any new difficulties, please share more details about the current steps you are stuck on. I am here and happy to provide further help whenever you need it. 

While waiting for your response, I will continue tracking other customer questions on the forum to ensure everyone receives timely support. If you have additional questions, please feel free to tag my name in your reply so I can assist you promptly and more personally. 

Looking forward to hearing from you soon. 

Hello, I was on Vacation. I think i created the groups in sharepoint

I hope you had a wonderful vacation, @Yavuz Can!

If you’d like to implement the idea of adding all members in your company to a single group so you can share a specific permission for that group with the list (while keeping the site private), you’ll need to create a security group in the Microsoft 365 admin center, not in SharePoint. This can be done by following the steps outlined in the guidance I shared earlier: Create, edit, or delete a security group in the Microsoft 365 admin center - Microsoft 365 admin | …

Once the security group is created, you’ll be able to select that group in the Grant permissions dialog within SharePoint.

When you have a moment, could you please try creating a new security group by following that guidance and let me know if the group appears in the Grant Permission dialog in SharePoint? I’d really appreciate it if you could share the outcome with me.